An All-Inclusive Time Tracking Software for Accountants

Yes, TimeBee allows firms to track billable and non-billable hours separately for each client. Every customer has a dedicated dashboard, where the accountant assigned to that client can set specific billing rates. The dashboard includes separate trackers for billable and non-billable hours, making it easy to manage and distinguish between them. Only billable hours contribute to payroll, while non-billable time, such as breaks and idle periods, is excluded from total hours worked. If needed, firms can adjust overtime or compensation for extra work using the built-in adjustment feature.

TimeBee’s CPA firm time tracking software handles idle time by automatically detecting inactivity. When a bookkeeper remains inactive for a set period, a distraction alert appears on their screen for a minute. If no activity is detected within that time, the tool stops recording time and classifies it as idle time. The pop-up remains visible on the screen, and to resume work, the employee must manually restart the timer.

To benchmark staff performance based on logged time versus billed revenue, start by tracking the hours each accountant spends on tasks or clients using TimeBee. Next, compare these logged hours with the profitability report available on the dashboard. This comparison allows you to assess how efficiently each accountant’s time translates into revenue. These insights help evaluate individual performance, identify top performers, and pinpoint areas where efficiency can be improved.

Yes, TimeBee supports progress billing by accurately calculating project costs based on billable and non-billable hours. As employees log time on client tasks, their individual hourly rates are applied to determine the cost for each task. These costs are then aggregated to calculate the total project cost. Progress billing is generated by evaluating the proportion of work completed, enabling CPA firms to invoice clients based on the actual time spent and task progress, rather than relying on fixed budgets or milestones.

Yes, tools like TimeBee offer GPS tracking for CPAs working on-site or visiting client offices. Using them, accountants can clock in and out directly through the mobile application, which automatically captures and logs their live location with a timestamp. This data is then securely stored in the timesheet for verification. Therefore, GPS tracking ensures accountability, accurate attendance, and transparency for off-site work.

Yes, TimeBee allows you to set up role-based access controls tailored for accounting and CPA firms. You can assign roles such as member, admin, or owner, each with specific permissions. This ensures that junior staff only have access to the features and data relevant to their responsibilities, while sensitive information remains visible only to senior team members or financial leads.

Yes, TimeBee is one of the few timesheet software for accountants that includes manual time entry for logging hours spent away from the desk, such as client meetings or remote work. When submitting a manual time request, accountants must enter the time range, select their approver, and provide a reason for the entry. The approver then reviews and either approves or rejects the request, ensuring accuracy and accountability for all non-tracked work hours.