Yes, every employee in your organization must install the TimeBee desktop app just once. After that, the app will always auto-update, requiring no additional downloads.

Once you purchase an organizational license, every user you invite to use TimeBee will be under this license.

We recommend using TimeBee for one account per device at any time to avoid syncing issues and inaccurate timesheets.

Team members can use the same invite link if they have multiple devices. However, if they use a different e-mail address, you must re-invite them to the organization.

TimeBee is available for Windows and macOS.

TimeBee is designed to work seamlessly across all devices and operating systems. It ensures consistent tracking for all team members regardless of their operating system.

Currently, TimeBee is not available on Linux.

Employee monitoring in the United States:

Employers can legally monitor employees in the United States, provided they have obtained consent.

Under 18 U.S.C. 2511, The Electronic Communications Privacy Act (ECPA) of 1986 outlines that employers may monitor employee communications for business purposes.

“(iv) such use or endeavor to use (A) takes place on the premises of any business or other commercial establishment the operations of which affect interstate or foreign commerce; or (B) obtains or is for the purpose of obtaining information relating to the operations of any business or other commercial establishment the operations of which affect interstate or foreign commerce;”

While federal laws don’t legally require businesses to get permission to monitor employees, it can vary among states.

Notably, Florida, California, Louisiana, South Carolina, Connecticut, and New York all have special considerations that must be made.

We recommend seeking legal counsel before you start monitoring.

Employee monitoring in Canada:

Employers are legally allowed to monitor and record their employee’s work. Businesses must establish and convey monitoring policies and acquire consent before they start monitoring. However, employees reserve the right to refusal and should be given access to all of their collected data.

Section 5(3) of the Personal Information Protection and Electronic Documents Act (PIPEDA) outlines:

“An organization may collect, use or disclose personal information only for purposes that a reasonable person would consider are appropriate in the circumstances.

TimeBee cannot be hidden on employee systems to monitor employee activity. It is primarily intended for time tracking and productivity monitoring rather than secret recording. We suggest being transparent with your employees about the data being collected and notifying your staff about the monitoring activities as part of company policy or during onboarding.

There are several guidelines and policies that businesses can enact to ensure productive and transparent usage of time-tracking software. We have outlined some best practices below:

• Consent: While not legally required, it is considered best practice to acquire consent from your employees or anyone in your organization who is required to use the software.
• Policy: Establish a clear and transparent policy that communicates to employees what the software is, how it will be used on their company devices, and what data it will collect.
• Scope: Once you have established time-tracking policies, stick to them. This will help you enable an open or transparent environment.

Disclaimer: This is not, and should not be, considered legal advice of any kind. If you need clarification about your local legislation or generally need legal advice about time-tracking, please seek legal counsel.

TimeBee’s offline time tracking features allow employers to track time on employee devices even when there is no active internet connection. The app saves recorded tracking data locally and syncs it to the server when the device returns online.

Productivity reports work by classifying employee time as productive, unproductive, or neutral. TimeBee creates productivity reports under the ‘Activity Summary’ and provides detailed insights into how employees spend their time.

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You can ensure efficient resource allocation with insights into what tasks and projects employees spend their time on.

TimeBee's employee activity screenshots capture periodic snapshots of an employee's computer screen during their work hours. These screenshots provide employers with insights into the employees' activity.

The frequency of these screenshots can be customized. From the administrator dashboard, you can view screenshots of any employee for the past six months.

When users start the timer on the TimeBee app, it records the time spent on various tasks and applications in the background. It auto-detects if users are on breaks and prompts them to return to work. If it doesn’t receive any response, TimeBee will stop tracking work hours and must be manually resumed.

This automatic time capture eliminates inaccuracies associated with paper-based, manual time entries.

Yes, TimeBee monitors the apps and websites your employees visit during work hours. It tracks the time an individual spends on various websites and applications while working. This data helps in understanding productivity patterns, time allocation, and potential distractions.

This feature is designed to help reduce unproductive web browsing or excessive social media usage during work hours.

TimeBee lets you set up hourly rates for employees from within the settings. When you assign employees to projects, it automatically starts calculating costs associated with the projects based on the hourly rates you’ve set.

These costs are transparently displayed on the Project costing dashboard for every project, allowing managers to keep track of costs at a glance.

TimeBee facilitates convenient report sharing by sending detailed email reports directly to your inbox.

These reports include comprehensive insights like hours tracked, activity summaries, web and app usage, and quarterly overviews. This feature ensures that you stay updated on your team's productivity effortlessly.

Yes, TimeBee includes advanced chat monitoring as one of its features. This functionality allows administrators to track and monitor chat activity, ensuring comprehensive oversight of communication channels within the workplace.

TimeBee serves as a powerful payroll management tool by providing accurate and detailed time-tracking data. While it is not a standalone payroll software, it helps to make the payroll process more efficient and precise.

Absolutely, TimeBee allows users to effortlessly record and categorize billable hoursassociated with specific tasks and projects. You can assign different tasks or projects to their logged hours and generate reports and invoices based on the tracked billable hours.