What is Email Notification and How to Set it Up?

TimeBee’s Email Notification feature automatically sends updates on the team’s Activity Summary, Hours Tracked, Web and Apps Usage, Attendance, and more in an email report directly to your inbox.

The email report can provide a daily summary of each team member’s work day to ensure compliance with company policy and transparency in work activities.

• Log in to your TimeBee dashboard.
• Click on "Settings" in the sidebar to open a drop-down menu.
• Select “Email Notification” from the menu.

The “Email Notification” dashboard will appear.

Click on the “Add Notification” button on the top right corner.

A new Dialogue Box will appear.

This dialog box will prompt you to enter details about the email report you want to receive. Follow the steps below to create an email notification.

• Enter the name for the Email Notification in the "Notification Name" text box, such as "Daily Employee Hours Report" or “Employees Web and App Usage”.
• From the Notification Type dropdown, you will see several options to choose from. These options are metrics against which you will receive notifications.
• Select the frequency for the notification. For instance, choose "Daily" if you want to receive daily notifications.
• Select the scope, i.e., what option you want the report for.

Organization: Hours Tracked report for all employees within the organization.

Groups: Generate a report for a specific group or team.

User: Receive a daily Hours Tracked Report for a particular user.

• Click “Save” to set up notifications.

• To select a specific group, click on “Groups”.
• Then, click the "+" button next to the "Groups" option that appears at the bottom.

A list of all existing groups in your organization on TimeBee will appear at the bottom.

• Click the “+” button to add a group to the notification list.

The groups you select will be displayed at the end of the list.

• To remove a group, click the "Remove" button next to the group name.

• To choose specific users to add to the notifications, click on "Users."
• Then, click the "+" button next to the "Users" option that appears at the bottom.

A list of all existing users in your organization on TimeBee will be displayed at the bottom.

• Click the “+” button to add a group to the notification list.

The users you select will be shown at the end of the list.

• To remove a user, click the "Remove" button next to their name.

You can also find a specific user by typing their name in the “Search here” text box.

After selecting the groups and users, click the "Save" button to start receiving the notifications.

Your email notification is now set. You can view all configured notifications on the Email Notification Dashboard.

All notifications are displayed on the dashboard, showing the name, type, frequency, and scope you selected.

To turn off the notifications, you can toggle the “Status” button.

To modify the settings or view the details of a specific notification, click on the "triple bar" in the Action column.

The notification setup page will reappear. Make the necessary changes and click the "Save" button to save them.

To delete the notification, click the bin icon under the Action column.

To add more notifications to the dashboard. Click “Add Notification” and repeat the whole process.

The email notifications are concise and to the point, displaying the following attributes.

• Report name.
• Date and time of the report sent by TimeBee.
• Users' names for whom notifications are set up.
• Total time tracked for each individual.

The email also contains a detailed PDF report as an attachment. Click the "Download" or "View" button below the attachment to access the complete report.